Certified Public Procurement Officer (CPPO) Practice Test 2026 - Free CPPO Practice Questions and Study Guide

Sole source procurement is typically utilized when a specific vendor is the only supplier capable of providing a unique product or service that meets the required specifications. This method is particularly relevant in situations where the goods or services are proprietary, specialized, or when only one vendor has the technical ability or intellectual property to create or deliver them.

Using sole source procurement allows organizations to bypass competitive bidding processes that can be lengthy and may not be necessary when only one vendor can fulfill the requirement. This method helps in expediting the procurement process and ensures that the organization receives precisely what it needs without delays associated with broader solicitations.

In contrast, competitive sealed bids involve multiple suppliers bidding for contracts, while small purchases have defined, limited dollar thresholds that can be procured with less formalities. Emergency procurement is employed in urgent situations requiring immediate action, which differs from the method used for unique products or services. Thus, sole source procurement is the method that aligns with the need for acquiring specialized or singularly available offerings.